Privacy Policy

Effective Date: 1st May 2025

Atul Software Consultants Ltd (“Company”, “We”, “Us” or “Our”), the operator of www.mynriportal.com (“the Website”), is committed to protecting your privacy and ensuring that your personal data is handled securely and in accordance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.

This Privacy Policy explains how We collect, use, and protect your personal information and the choices you have regarding your data.

1. Data Controller

The data controller responsible for your personal data is:

Atul Software Consultants Ltd

Email: [email protected]

Address: 37 High Ash Mount, LS17 8RN

2. What Personal Data We Collect

We may collect and process the following categories of data:

Contact and Identity Data – such as your name, email address, phone number, and country of residence.
Technical Data – including your IP address, browser type, operating system, and device information.
Usage Data – pages visited, time spent on the Website, links clicked, and other browsing behavior.
Communication Data – records of any emails, messages, or forms submitted through the Website.
Marketing and Preference Data – including your communication preferences and consent status.

3. Legal Basis for Processing Personal Data

We only process your personal data when there is a lawful basis to do so under the UK GDPR. These include:

Consent – when you have clearly agreed to Us processing your personal data for a specific purpose.
Performance of a Contract – when processing is necessary for delivering the services you’ve requested.
Legal Obligation – when We are required to process your data by law.
Legitimate Interests – when the processing is necessary for Our legitimate business purposes (such as improving Our services, responding to enquiries, or securing the Website, Understanding user engagement to enhance services, Limited communication with users and content optimisation, Working with selected service providers and partners to support Website functionality), provided those interests are not overridden by your rights and freedoms.

You can object to processing based on legitimate interests at any time by contacting [email protected].

4. How We Use Your Data

We use your personal data for the following purposes:

To provide and improve the Website and its content.
To respond to your enquiries or requests submitted via forms or email.
To personalise your experience and deliver relevant content.
To analyse traffic and usage for performance and site development.
To comply with legal and regulatory obligations.
To send you marketing or informational communications (only where permitted).

5. Cookies and Analytics

We use cookies and tracking technologies to collect information about how visitors use the Website. This helps Us improve the Website and deliver a better experience.

We also use Google Analytics to measure site traffic and performance. This data is aggregated and does not personally identify you.

You can disable cookies through your browser settings or opt out when prompted on your first visit.

6. Sharing Your Personal Data

We may share personal data, only as necessary, with:

Service providers who help operate the Website or communicate with users (e.g., email platforms, hosting providers)
Professional advisers such as legal or IT consultants
Regulators or legal authorities, where required by law
Partners or third parties with whom We work to enhance relevant user services or content, always with safeguards in place
Marketing partners, where you have consented or where We rely on legitimate interests.
Regulatory authorities, where required by law.
Third parties in the event of a business transfer, such as a merger, sale, or acquisition.

7. International Data Transfers

Some of our third-party service providers may process your data in countries outside the UK.

In such cases, We ensure that appropriate contractual and organisational measures are in place to protect your data in line with UK data protection standards.

8. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting, or reporting obligations.

When data is no longer needed, We will securely delete or anonymise it.

9. Your Rights

Under UK data protection law, you have the following rights:

Right of access – to request a copy of the personal data We hold about you.
Right to rectification – to correct inaccurate or incomplete data.
Right to erasure – to request deletion of your data in certain cases.
Right to restrict processing – to limit how We use your data.
Right to data portability – to request that your data be transferred to another organisation.
Right to object – to object to processing based on legitimate interests or for marketing.
Right to withdraw consent – at any time, where We rely on your consent.

To exercise your rights, email [email protected].

You also have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

10. Data Security

We use industry-standard measures to protect your personal data from loss, misuse, or unauthorised access. However, no method of transmission over the internet is 100% secure. You submit information at your own risk.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page and, where appropriate, notified to you by email or website message.

Please review this page regularly to stay informed of how We are protecting your data.